Smarty accounting help

Smarty Accounting Help

Getting Started

Welcome to Smarty Accounting, your own in-house finance team.

Smarty Accounting has all the features you need to keep your small business finance going.

Smarty Overview

What can you do using Smarty accounting?

Invoice easily.
Set up recurring transactions.
Transparently issue quotes and estimates.
Track inventory and stay on top of the goods and services.
Connect automatically to your bank and receive bank feeds.
Import and manually add journals.
Submit VAT online.

Haven't signed up yet? https://accounting.smartysoftware.net/software/login/signup

Requirements

a system - it can be a desktop, a laptop, a tablet or a smartphone.
an internet connection
a popular web browser
a Smarty account
A quick set up (for new users)
Browse our website: https://www.smartysoftware.net/accounting
Click on Get Started.
Enter your First Name, Last Name, Your Email Address, and Phone Number.
Set a Password.
Click on Terms & Condition and Policy box.
Click on Sign in.
Once you have finished these steps you will be registered in the Smarty system.
Confirm your email address in order to activate your account.
Enter your email address and password through the verification email.

After signing in, you need to set up your organization. This part includes:

Company Name
Country
Financial Year
VAT Registration
Subcontractor Under CIS
Click save.

What is VAT?

Taxation process is something that all business owners should see in daylight and be mindful of all the benefits of its registration. Value Added Tax (VAT) is a general value added to goods and services. It is dedicated to almost all goods and services that are bought or sold in European Union, so basically, any item or service which should be exported to other countries besides European Union are not considered to take Value Added Tax.

Do I fall under the category of VAT Registration Businesses?

HMRC requires businesses from 1 April 2019 to submit their tax, in case their turnover eclipses the threshold of £85,000.

What is CIS and what should you do as a CIS contractor?

In HMRC words:

You must register as a contractor with the Construction Industry Scheme (CIS) if:

you pay subcontractors to do construction work
your business doesn’t do construction work but you usually spend more than £1 million a year on construction
You may be a sole trader, in a partnership or own a limited company.
If you’re not sure if you need to register, check HMRC website: Link.

You normally need to register as an employer with HMRC when you start employing staff or using subcontractors for construction work.

The Construction Industry Scheme deduction rates are:

20% for registered subcontractors,
30% for unregistered subcontractors,
0% if the subcontractor has gross payment status, for example, they don’t have deductions made.

You must pay these deductions to HMRC - they count as advance payments towards the subcontractor’s tax and National Insurance bill.

Contact our support team

Still, have questions? If you need any help feel free to visit our online help center or contact our customer service. We are at your service 24/7 and can assist you with anything you need.

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Dashboard

Monitor your performance at a glance. In your dashboard, you can see the most important facts and figures wide and simple. Supervise your sales and expenses, keep track of your overdue statements, follow bank activities and transparently monitor all receipts of your growing business.

Main

Smarty Accounting > Dashboard > Main

Select the time range to chase the essential numbers of your growing business.
Click on the details of overdue payments, and invoice aging will reveal essential details to make you keep track of all charges.

Click +New to add a new invoice, credit note or bill.
To add a new invoice, firstly set the invoice number.
Set the dating cycle.
Define the terms.
Set the due date.
Select the customer.
Set the reference.
Choose the amount currency.
Select the type of VAT.
Define item details.
Select an account.
Set quality, price, the discount amount (if there is any), VAT applied and description.
Click on add item to define a new item with existing or new accounts.
Click upload files to upload from desktop or library.
You can customize your notes and terms and conditions, and send them as a draft or click send and save.

Cash Flow chart and Future Cash Flow chart

The dashboard shows an overview of company finances, and the cash flow and future cash flow charts can be viewed from here.

The Cash Flow section uses the information from income, outgoings, and cash to display a cash flow and future cash flows based on the invoices due. Cash flow statements are an important measure of strength, profitability, and the long-term future outlook for a business. Smarty Accounting helps visualise your future cash flow on the dashboard with the data entered in the accounts. You can also click on the green + button to enter new expenses or revenue data manually to adjust the chart.

In the section of top expenses:

Set the date range you want to review.
Click on slices of the chart to see thorough details.
Choose the best-selling product or best customers to be viewed.
Choose the financial date range.

Your expenses may pop up in a beautiful cycle like this:

Sales / Expenses chart

The Sales / Expenses chart is also a very handy tool for businesses to display current net income. The chart visualises the revenue proportionate to the expenses and helps keep an eye on profitability at all times. The data will automatically be updated as new invoice and expenses data is entered and different periods can be selected by clicking the from section to better understand the short term impacts of different business decisions. This information is easily available to view on the dashboard of Smarty Accounting and can help keep business informed of their financial health at all times.

Monitor your received payments with detailed figures and directly connect to see the status of payments with a click on each.

Best customers and bestselling products

Within the Dashboard, you can see useful information such as the company’s bestselling product and the biggest customers. Viewing this data is extremely helpful for smaller businesses who need to keep track of important customers which the business may rely on. The best selling products also helps smaller businesses understand which products to increase production for to maintain demand and not lose any sales because of supply issues. This information is ideal for many businesses who would like to keep a track of inventory and customers without any hassle.

That's all with your main dashboard.

Inventory

With Smarty inventory, you can have accurate inventory details and manage all your goods and services.

Navigate

Smarty Accounting> Dashboard > Inventory

Select the item.
Set the time cycle.
Set the start and finish date.
Check the boxes if suitable.
Click search.
You can pilot your total of inventory, and aim sales and purchases for any specific time stage by selecting the item and setting the time.

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Contacts

Your contact list represents your clients, their inquiries, their status, and monitor any transaction you have with them on the go. You can add or import contacts to your list.

Smarty Contacts

Smarty Accounting > Contacts

Click +New Contact.
Set the contact type.
Entitle the contact.
Add first and last name.
Choose a display name for the contact.
Set company name.
Add details such as currency and description in the section of other details.
Select tax default.
Choose a default account.
Choose default for VAT.
Fill the details of your contacts address.
Select the country, state, and city.
You can add a home phone, business phone, mobile, and fax number to your contact.
Click save.

You can also import your contacts into the system.

Download the CSV sample files and fill the chart.
Click next.

Assign a contact name.
Select contact type.
Choose salutation.
Enter first name, last name, and company name.
Select the currency code.
Set the default tax.
Add home phone, mobile phone, business phone, fax, and address information.
Add description.
Set a default account.
Set a default VAT name.
Click next.

Check import and your contacts will be imported easily.

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Items

Items are goods or services you provide your customers with and purchase them for. Let's have a tour in this section:

Navigate Smarty Accounting > Items.

Select the type of item.
Give the item a name.
Check if you want to track this item or else leave the box unchecked.
Fill in the purchase information
Add price.
Select an account or create one.
Choose the kind of VAT applied.
Fill the description to help you find the item.
Repeat the same for sales information.
Click save.

Click on the history icon to see the details of the creator of the item, and other details of the item you are charging for.

Edit items via pushing the pencil icon.

Point to the bin to Delete any item you want.

Import your items in CSV files in 3 simple steps.

Download the sample file and fill in the chart of Excel.
Check the columns and match the selected files.
Click Import.

Export your item files in CSV or Excel files by a simple click on each.

Search items with their name or type.

View items by a click on the eye icon.

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Accounts

Bank Accounts

Based on the bank and the type of your account, you can choose to receive bank feeds regularly.

In order to receive bank feeds systematically:

Click on Get Bank Feeds.
Enter the user ID.
Enter the password.
Add a memorable piece of information.
Check the box of terms of service if you agree.
Push synchronize button.

It can take you a minute or two to get connected to your bank. Your bank feeds will automatically appear afterward.

Easy, huh?

To add a bank or credit account:

In Smarty Accounting menu, select Accounts.
Click Bank Accounts.
Click on the New Bank Account button.
Enter the name of your bank.

The name of the bank and type of the account automatically appears. If the name of your bank does not appear in the chart, it means that there is no feed available for the bank.

Add your account name, code, and number.

If you select the credit card account, in the next chart you are asked to enter your credit card number.

Select the sought currency.
Click save to finish the procedure.

manage your bank accounts

from Bank Accounts screen, choose Manage Accounts.
You will find 3 actions: Find, New, and Reconcile. You can also edit your accountdetails with just a click on the last option of the same menu.
1. Find
  - Account Transactions

You can view all your transactions here.

Define the time period.
Choose entries.
Click search.

You can also export your data in PDF, CSV, or Excel file.

Bank Statements
Define the time period.
Choose entries
Click search.

New
- Spend Money

To set new spend money:

Define spends as:

Direct Payment or

Over Payment.

Enter the date.
Fill in the reference box.
Choose the type of VAT.
Select an item for which the money is spent.
Select an account.
Fill in the charts for Quantity, Price, type of VAT and the Amount.
Add items if needed.
Click save.

You can also upload your logo onto the system from your desktop or your library.

Receive Money

You can define your Received Money as Direct, or Over Payment.

Set the date.
Choose the contact you are receiving from.
Select the type of VAT.
Referencing the payment will help you get a better perspective of what and from whom you actually received the payment.
Select the item.
Choose the quantity.
Fill in the price box.
Select the type of VAT whether it is inclusive, exclusive or no VAT at all.
Set the Amount.
Select an account.
Description. (optional)
Click save.

Transfer Money

Set the Transfer Number.
Choose Transfer Date.
Choose your bank account from which you are going to transfer from.
Choose the bank account you going to transfer money to.
Fill in the transfer amount box.
Description as a reference can make you stay on top of all your transfers. (optional)
Click save.

Reconcile

Reconcile Account
Review your bank statement lines.
Choose the statement.
Select the item or time period.
Set the time range.
Match with your transactions in Smarty.

Change the status to see the bank statement.
Select Statements or statement lines.
Set the time range.
Define the starting and finish date.
click search.

In order to have a glance at your account transactions:

Click Account Transactions.
Set the time range.
Define the start and finish date.
Click search.
If you wish to export transactions, click on PDF, CSV or Excel button. And if you would prefer paperwork, print option is going to be your choice.
The red +New button is just right there to help you set a new spend or received money.

Navigate Smarty Accounting > Bank Accounts > Bank Rules

Click on New Rule button.
Select new spend/received money.
Insert the rule title.
Apply conditions to the rule.
Add reference and terms of applying.
Select the contact. This contact can be from existing contacts or a new one that you define.
Fill in the description.
Select an account.
Apply the type of VAT.
Set the references.
Add the target bank account.
Click save and continue.

Click on each arising flow to rout to its details.

Sales

What is invoicing?

An invoice is a document that shows a transaction between a buyer and a seller.

This statement will also conclude the status of payment of a deal, pointing out the amount of credit and debit of each party.

Invoicing in Smarty

In Smarty Accounting you can create, personalize, enter and send an invoice from your smartphone, laptop, or your computer.

But why so serious...?

Let's start with the easiest way around.

Click on the plus sign which is the shortcut on the first page.
Click Invoice.
Enter the required information.
Click Save and send.

You can also

Navigate: Smarty Accounting > Accounts > Sales > Invoice
Click sales from accounts section.
Create a new invoice by a click on +New Invoice.
Lay down invoice number.
Specify invoice date.
Select terms.
Set the due date.
Select a customer.
Add reference.
Define amounts currency and type of VAT.
Point out item details.
Specify the quantity and type of VAT and the amount.
You can also add the item with just a click on +Add Item.
Customize the notes you want your customers to receive.
Personalize your company’s terms and conditions.
Upload your logo.
Click save and send, sit back and relax.

Import your files in CSV files and make sure you have all your crucial figures in your accounting software.

Export invoices in CSV or Excel file.

Search your existing invoices by number, reference, contact or total number.

Click on each invoice to zoom the details regarding the specific invoice.

Take actions on current invoices, delete or mark them as sent.

Estimate

Click on the estimate to supervise your essential list of estimates on figures.

The exact same simple procedure from invoicing works for Estimates as well. Follow:

Click on the plus sign which is the shortcut on the first page.
Click Estimate.
Enter the required information.
Click Save and send.

Or, you can navigate Smarty Accounting > Accounts > Sales > Estimates.

Click +New Estimate.
Give your estimate a specific number.
Set the date.
Determine the expiry date.
Select a customer.
Add reference, currency, and type of VAT.
Add up item details.
Add item.
Check the total amount.
Upload a logo.
Customize notes and terms and conditions.
Save as draft, or save and send.

Search your invoices by number, given reference, contact or total amount.

Export data in CSV or Excel file.

Take action on estimates and have them all under your maneuver.

Credit Notes

Notify your clients the credit change applied to the invoice for any possible reason.

Click on the plus sign on the first page.
Click Credit Note.
Enter the required information.
Click Save to make a credit note.

Or you can follow Smarty Accounting > Accounts > Sales > Credit Notes and then:

Click +New Credit Note
Give the credit note a number
Set the credit note date.
Select the customer.
Add reference.
Choose the currency.
Specify the type of VAT.
Add item quality and price, and vat amount and type applied details.
Select an account.
Add items with just a click on +Add Item.
Check the total.
Click save.

The job is done!

Recurring Invoice

Follow Smarty Accounting > Accounts > Sales > Recurring Invoice

Click to add a new recurring account
Insert a profile name.
Define the cycle.
Set the recurring date.
Check the status of your statement.
Add terms to your statement.
Select a customer.
Define the amount in which you want the statement.
Set VAT type.
Add new items and details.
Check total.
Customize customer notes and terms and conditions.
Click save to save the changes.

Refresh to see your new recurring invoice.

You can also import files in CSV or Excel.

Scan statements by their number, reference, contact or by total amount.

You can also

Click on the plus sign on the first page.
Click Recurring Invoice.
Enter the required information.
Click Save to make a recurring invoice.

Payment Received

Smarty Accounting > Accounts > Sales > Payment Received

Record your payments by adding a new payment.
Add a number to your payment.
Select a contact name.
Choose who you want to send the payment to.
Select a payment date.
Set the amount received.
Check if you want the whole amount to be paid.

Or if you are like me, you would want to

Click on the plus sign on the first page.
Click Payment Received button.
Enter the required information.
Click Save to save every change you have made up to here.

Still have questions?

Call us now!

Purchases

Click to see your bills, schedule payments and take over your bills online.

Smarty Accounting > Accounts > Purchases > Bills

The bill number will automatically be created.
Sort the bill date.
Set the due date.
Select the contact or click +Add a New Customer and define a new contact.
Insert the reference.
Define the amount in sought currency.
Choose the type of VAT.
Add up item details.
Select the item.
Choose the quantity.
Insert the price.
Set the type of VAT.
Select an account.
Upload the logo.
Add notes. (Optional).
Click approve or save it as a draft.
By just a click on +Add Item define a new item.

Other Options

Edit: You can edit a payment by opening it and clicking on the pencil icon.
Delete: A payment can be easily deleted by just a click on delete icon.
Print: You can print a copy of payments and bills, with a click on the print icon.
Import: Download and import your statements with a simple click on Import icon.
Search: search the bills by name, reference number, contact or total amount.
Advanced Search: Search in number, reference, contact or total amount, select the status, set the search date, and click search.
Navigate
Smarty Accounting > Accounts > Recurring Bills

Click on +Add a New Recurring Bill.
Insert a profile name.
Define the cycle of repeating.
Define the starting and ending dates of the cycle.
Check the box you want your statement to be created as.
Choose the amount.
Select the type of VAT.
Add up item details.
Select an account.
Set the quantity, price, type of VAT and amount of that.
Add a description.
Customize your note.
Click save and end the procedure!
Route Payments Made from:
Smarty Accounting > Accounts > Payments Made

Click +Record Payment.
Payment number will automatically be created.
Select a contact name.
Select the aim.
Set the payment date.
Insert the amount received.
Check if you pay the full amount.
Check the total.
Upload the logo.
Add reference.
Customize your notes.
Click save, sit back and relax.

Fixed Assets

Smarty Accounting > Accounts > Fixed Assets

To make a new asset you need to

Click +New Assets.
Your fixed asset number will automatically appear.
Give your asset a name.
Insert purchase price.
Add serial number.
Select the asset type.
Add description. (Optional).
Select the depreciation method.
Choose averaging method.
Check rate or effective life (years) if the book value falls under this category.
Upload logo.
Click register.
You can search your assets by number asset name type or purchase price.
Click advanced search and you can search your assets, within any date range, with a wanted date range.

Follow Smarty Accounting > Fixed Assets > Run Depreciation

Set the date range.
Click Approve.

A push on Rollback Depreciation will reverse all depreciation assets; but,

Any registered asset will remain registered.
Any disposed of the asset will remain disposed.
Any deleted asset will remain deleted.
By applying a rollback, you will then observe last depreciation approved.

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Reports

Accounting

Navigate:

Smarty Accounting > Reports

Trial Balance

Smarty Accounting > Reports > Trial Balance

You can detect all your balances only by selecting the date and search. You can also save or print your balances by just one click.

Account Transactions

Smarty Accounting > Reports > Account Transactions

Select an Account
Choose the time period.
Select Report Basis.
Click Search.

Contact Statements

Smarty Accounting > Reports > Contact Statements

Contact statements can also be viewed by going to the Report tab and selecting Contact Statements. The statements can be viewed for each contact and automatically sent to the contact required. This helps keep track of paid and unpaid invoices and can assist the accounts receivable team in chasing unpaid invoices.

Bank Balances

Smarty Accounting > Reports > Bank Balances

Controlling your bank account balances and handling them is an inseparable part of any healthy growing business. To do so you need to:

Choose the time period.
Set the Date.
Click Search.

Journal Reports:

Smarty Accounting > Reports > Journal Reports

In this section, you can flash your Journal Reports, all at once, by setting up the date, time period and order your journals either by ID or Journal Date and click Search. All journals and their details are displayed in separate charts keeping you on top of your accounting data.

Choose the time period.
Set the Date.

With just a click on each sections of the journal report you will get to see all essential and detailed information you might look for.

Transactions report

Smarty Accounting > Reports > Transactions report

Transaction reports can be viewed by going to Reports -> All Reports and then Transaction Reports. This process can be simplified by clicking the star button next to Transaction Reports to add it to favourites. Transaction reports have a list of all transactions including invoices, payments, and expenses for the business. The report breaks down each transaction and the appropriate account it is entered into for example the report breaks down a paid invoice into accounts receivables, VAT and Sales income ledgers.

Smarty Accounting > Reports > Foreign Currency Gains and losses

Choose the time period.
Set the Date.
Click Search.

VAT Return:

With the help of smarty accounting software, you are now able to submit your vat returns without having to deal with the paperwork. Smarty is one of the certified accounting software to submit your tax to HMRC, as it is obliged since the beginning of 2019.

Embed the specific time range.
Set VAT submission date, to and from.
Label the report basis.
Click search.
You are then going to observe all boxes relevant and by a click on each of them, details will be revealed to you.
Choose Filed VAT Return to get straightly directed to HMRC and file your VATs online. In order to submit your VAT return
First, you are asked to grant authority to the software in favor of interacting with HMRC.
After the permission is granted, you need to enter the information and click Get VAT Obligation to continue.
You are now asked to authorize Smarty to file VAT Return.

Obligations status and VAT information are then presented to you. In order to make a legal declaration that your information is true and complete check the box and click submit.

Per see, the status of this VAT is Failed, and this VAT should be filed again so that the system will accept and submit it to HMRC.

Postponed VAT adjustments

Smarty Accounting > Reports > Postponed VAT adjustments

To complete postponed VAT adjustments, head over to the ‘Reports’ tab and then VAT Return. On the column on the left, there is a menu for ‘Postponed VAT adjustments and here customised reports can be made to make adjustments for the Postponed VAT. Post VAT adjustments let you postpone VAT payments on imports instead of having to pay them upfront and recover them later. You can check if you are eligible to make Post VAT adjustments on the GOV.UK website.

Sales

Sales

Invoice Details

Smarty Accounting > Reports > Invoice Details

In order to proceed in the process of invoicing,

Entitle the report.
Set up the time cycle.
Label the time duration.
Check GBP if your amounts currency falls under this category.
Check the type of payments
Click search.

With just a click on invoices hence brought to your realization, you will get comprehensive data of that invoice, make a new one or import invoices and export. Change the payments received to credits applied to make the most out of our lovely software.

Invoices, estimates, credit notes, recurring invoices and payments received are other features you will be interested in.

Sales by Customer

To generate sales by customer report:

Smarty Accounting > Reports > Sales by Customers

Keep score of your customers from time to time.

Entitle the customer.
Identify the time.
Click search.

Sales by Item

To generate sales by item report:

Smarty Accounting > Reports > Sales by Item

CIS Deduction Suffered

Smarty Accounting > Reports > CIS Deduction Suffered

What is CIS and what should you do as a CIS contractor?

In HMRC words:

You must register as a contractor with the Construction Industry Scheme (CIS) if:

you pay subcontractors to do construction work
your business doesn’t do construction work but you usually spend more than £1 million a year on construction
You may be a sole trader, in a partnership or own a limited company.
If you’re not sure if you need to register, check HMRC website: Link.

You normally need to register as an employer with HMRC when you start employing staff or using subcontractors for construction work.

The Construction Industry Scheme deduction rates are:

20% for registered subcontractors,
30% for unregistered subcontractors,
0% if the subcontractor has gross payment status, for example, they don’t have deductions made.

You must pay these deductions to HMRC - they count as advance payments towards the subcontractor’s tax and National Insurance bill.

Select the type of report: either by invoice date or invoice due date.
Choose the time period.
Check if you want to your invoices in GBP.
Select the type of payment.
Click search.

Payments Received

Manage your Received Payments by selecting customers name, determining time period and clicking on search button. You can change the orders by a simple click on the right side of each header.

Invoice Aging

Smarty Accounting > Reports > Invoice Aging

You can click on the name of your entries to take actions or add new contacts by following the tutorials:

Click +New Contact.
Choose contact type, whether a customer or supplier.
Select the title.
Fill First and last name of your Contact Name.
Choose a display name for your contact.
Enter contact email.
Fill in the company name.
Choose the currency.
Add description to pilot the details of all your contacts.
Click add details.
Select tax default, whether as exclusive, inclusive or no VAT.
Select an account as a default account.
Select default VAT.
Click contact address, such as postcode, street, country, state, city, and address.
Click contact phone.
Add your contact’s home phone, business phone mobile or fax number if you wish.
Click save.

The overview of your contact’s transactions is shown on the right side of the page.

Select overview, to monitor other details of your contact, such as home phone mobile and other description applied. That’s where you can choose the financial year and the basis on which the amount of your sales and receipts is shown.

Transactions of Sales click will guide you to another page in which you can set the date and click search, to look for the transactions of the specified time.
Click on Contact Statement, define time duration and click search. You can also click on invoices which then transferred to invoices information.
View your contacts record history by just a click on view history.
Import the existing transactions in CSV files.
Download the sample file.
Choose File.
Click Next.
Best matches each field will be auto-selected.
Click next to see files that are ready to be imported, records skipped and unmapped fields.
Check import and finish the procedure.

Financial

From Smarty Accounting navigate All Reports to keep all your fiscal intricacies on your toes.

Balance Sheet

Smarty Accounting > All Reports > Balance Sheet

Define your balance date.
Select your report basis. (Accrual or Cash.)
Select the period you want your balances to be compared with. You can compare your balances with any sought time duration.
Choose to compare the period. (optional)
Click search.

Profit and Loss

Smarty Accounting > All Reports > Profit and Loss

Profits and losses are indivisible parts of your business. Keep track of detailed progress.

Select the duration.
Set the time you want your reports, to and from.
Select the period you want your profit and loss report to be compared with. You can compare your reports with any sought time duration.
Select the report you want to compare with the current report.
Choose to compare the periods. (optional)
Check Year to Date or Total for your report.
Click search.
By a click on costs numbers, you are then ushered to Account Transactions and can view your transactions thoroughly.
Click on the number of costs to go to account movement page where you can see all your invoices and their details.

Cash Flow Statement

Smarty Accounting > All Reports > Cash Flow Statement

Cash Flow Statements show how your financial statements are summarized to the amount and position of cash and cash equivalents of your company.

Select a date range.
Compare with a specific period. (optional)
Select Gross or Net tax on operating activities.
Click search.

Budget Manager

Smarty Accounting > All Reports > Budget Manager

Select a budget or click new budget.
Give the new budget a name.
Select the start and end.
To compare with the actuals, set how far back you want to view the report.
Click search.

Budget Variance

You can open the difference between the budgets. The budget variance is favorable when the actual revenue is higher than the budget or when the actual expense is less than the budget.

Smarty Accounting > All Reports > Budget Variance

Filter your report basis.
Set the start date.
Click search.

Budget Summary

Smarty Accounting > All Reports > Budget Summary

Select a budget.
Set the date range.

Purchases

Monitor all your expense detail with just a few clicks.

Expense Details

Smarty Accounting > Reports > Expense Details

Set the time period.
Set the date range.
Check the type of payment.
Check GBP or else leave the box unchecked.
Click search.

Expense by Supplier

Smarty Accounting > Reports > Expense Summary by Supplier

Select the supplier’s name.
Choose the time duration.
Set up the specific time.
Hit the search button.

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Settings

Organizations

Navigate:

Smarty Accounting > Settings > General Settings > Organization > Organization Profile

Upload your logo.
Enter the Company Name.
Add your Company Registration Number.
Fill in the address.
Manage the address by choosing the State and City.
Enter Postcode, Phone number, Fax number, and Website.
Check if you are Subcontractor Under CIS.
You can add Company UTR number, or mention any Social Media your company is appeared on.
Add Base Discount. (optional).
Choose Inventory Valuation Method.
Click save.

Financial Settings

Smarty Accounting> General Setting > Financial Settings

Select the Financial year.
Click Save.

Chart of Accounts

Smarty Accounting> General Setting > Chart of Accounts

Click New Account.
Select the Account Type.
Enter the code number of the account.
Choose a Name for the account.
Select the type of VAT.
Write descriptions. (optional)
Click on Enable Payments to this account.
Click save.

Conversion Balance

Smarty Accounting> General Setting > Conversion Balance

Click on Add Comparative Balances
Select your Accounts or add a new account.
Fill in the Debit and Credit boxes.
Total Debit, Credits, and Adjustments are calculated.
Click Save.

Enter the date that you began processing all your transactions in Smarty.
Click Save.

VAT Settings

Smarty Accounting> General Setting > VAT Settings

Enter your VAT Registration Number.
Choose your VAT Scheme as Cash Scheme, Flat rate Cash Scheme, Accrual Scheme, Flat Rate Accrual Scheme.
Define your VAT Period either as Monthly, Quarterly or Yearly.
Select Tax Defaults for Sales, either as Exclusive, inclusive or No VAT.
Select Tax Defaults for Purchases, either as Exclusive, Inclusive or No VAT.
Click Save.

Smarty Accounting> General Setting > VAT Setting > VAT Rates

Click VAT Rates.
Click New VAT Rate
Select VAT Type.
Fill VAT Rate.
Fill in VAT Rate Display Name.
Click Save.

Users

Smarty Accounting> General Setting > Users

Click on New User
Enter Fist and Last Name.
Enter your Email Address.
Select Role.
Click Save.

Smarty Accounting> General Setting > Users >Roles

Enter Role Name.
Click Save.
Fill Description.

Features

Templates

Smarty Accounting> General Setting > Features

Customize your Templates by choosing Margins, and showing the sought factors you want to be presented with. Check the Preview and click Save.

Reminder Settings

Smarty Accounting> General Setting > Reminders Settings

Click New Reminder
Fill the Reminder box to remind the person you want.
Select Date.
Enter Due Date.
Enter the address you want to send a copy to.
Add Subject.
Personalize Content of your email.
Enable the Reminder.
Click Save.
You can Change the Status or Delete the reminder by clicking on Turn On/Off and Delete.

Email Templates

Smarty Accounting> General Setting > Email Templates

Enter Subject.
Customize the email content.
Click Save.

Smarty Accounting > General Setting > Sales Settings > Invoice Setting

You can set your Invoice, Estimates and Credit notes by following these steps:

Add Notes.
Add Terms & Conditions.
Click Save.

Notifications

Smarty Accounting> General Setting > Sales Settings > Notifications

Click New Notification
Select who to Publish Notification To.
Choose the Font Colour.
Enter a Message.
Click Save.

Currencies

Click New Currency.
Select a Currency.
Click Save.

Viewing Subscriptions

Smarty Accounting> General Setting > Integrations

To view or download your company’s subscriptions, you can go into settings to do this. Monthly or annual subscriptions for the business will be shown here.

Features

Templates

Smarty Accounting> Settings > Features

Customize your Templates by choosing Margins, and showing the sought factors you want to be presented with. Check the Preview and click Save.

Reminder Settings

Smarty Accounting> Settings > Reminders Settings

Click New Reminder
Fill the Reminder box to remind the person you want.
Select Date.
Enter Due Date.
Enter the address you want to send a copy to.
Add Subject.
Personalize Content of your email.
Enable the Reminder.
Click Save.
You can Change the Status or Delete the reminder by clicking on Turn On/Off and Delete.

Email Templates

Smarty Accounting> Settings > Email Templates

Enter Subject.
Customize the email content.
Click Save.

Smarty Accounting > Settings > Features > Invoice Setting

You can set your Invoice, Estimates and Credit notes by following these steps:

Add Notes.
Add Terms & Conditions.
Click Save.

Notifications

Smarty Accounting> Settings > Features > Notifications

Click New Notification
Select who to Publish Notification To.
Choose the Font Colour.
Enter a Message.
Click Save.

Currencies

Click New Currency.
Select a Currency.
Click Save.

Smarty Accounting> Settings > Features > App Settings

App settings can be viewed from the settings page. The colour theme can be changed here to give a different look. There is a choice of Violet (default), Red, Blue, Green, Orange and Brown. Changing the colour then clicking save will apply that setting.

Integrations

Smarty Accounting> Settings > Online Payments

Business with online payments from Square or Stripe Payments can directly be connected to the Smarty Accounting Software. It is simple for customers to pay quickly on any device. When the customer opens the invoice, they simply click on ‘Pay now’ which makes life easier for your customers and business owners as they are more likely to get paid faster. Although you should keep in mind that some payment processing software companies often charge a small transaction fee.

Smarty Accounting> Settings > Integrations

Integrations with different software can also be viewed under the Integrations page in the settings menu. Integrating Smarty Accounting with software such as Smarty CRM can help a business keep track of all their accounting and client relationship management needs as one software can use information from the other. The contacts can be synced across the two platforms using a Smarty Connect Key.

HubSpot + Smarty Accounting

Smarty Accounting is integrated with HubSpot to offer direct access to HubSpot's Contacts and products. Smarty Accounting can manage HubSpot's finances, including invoices, expenses, cash flow, and inventory. Your bank account can be monitored and overdue payments can be reminded to the system, reducing the amount of work you have to do for accounting. Also, your paperwork can be handled by the system. A few mouse clicks are all it takes.

1. Start the Smarty Accounting integration process by going to the Settings and then selecting the integration and clicking on “Start Integration”

2. Choose your company from the HubSpot account

3. Congratulation! You managed to complete the integration process. You can now Synchronise your platforms together

4. You can also import contacts from HubSpot into Smarty Accounting Software

Pipedrive + Smarty Accounting

The Pipedrive+Smarty Accounting integration makes it possible to have direct access to Pipedrive’s Contacts and products in Smarty Accounting. And Pipedrive’s finances such as invoices, expenses, cash flow, and inventory can be managed through Smarty Accounting. The system can monitor your bank account and remind clients about overdue payments, minimising the amount of accounting work you do. As well as taking care of your pesky paperwork, with only a few clicks of the mouse.

1. Start the Smarty Accounting integration process by going to the Settings and then selecting the integration and clicking on “Start Integration” or by going to the Pipedrive Marketplace through the link below:
Connect to Pipedrive Account

2. Click on “Install Now”

3. Click on “Allow and Install”

4. Congratulation! You managed to complete the integration process. You can now Synchronise your platforms together.

Zapier + Smarty Accounting

Through Zapier+Smarty Accounting integration, you can automatically create invoices, bills, contacts, and connect and move data from thousands of popular apps such as CRMs, payment platforms, and E-commerce shops, in this way you’ll be able to automate your tasks with workflows called as “Zaps” and have more time for the more important stuff.

1. Start the Smarty Accounting integration process by going to the Settings and then selecting the integration and clicking on “Start Integration”

2. Click on “Connect Smarty Accounting”

3. Then choose app and event wish you want to integrate with Smarty Accounting (for example Pipedrive), proceed the steps and complete this section.

4. In the action part , choose Smarty Accounting.

5. Login to your Smarty account.

6. Proceed the steps and Turn on Zap to activate it.

Smarty Accounting> Settings > Smarty Connect Key

To integrate Smarty CRM with Smarty Accounting, a Smarty connect key will need to be used. The Smarty Connect Key can be viewed under Settings -> Integrations -> Smarty Connect Key.

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Accountant

Manual Journals

Smarty Accounting > Accountant > Manual Journals

The number of journals will automatically be created.
Insert narration. Enter a title to help search the journal.
Set the starting date you want the journal to be posted.
Apply auto reversing date to reverse your data.
Check if you want to see journals on cash basis reports.
Apply the type of VAT.
Select an account, VAT type whether it is exclusive, inclusive or no VAT.
Insert the amount of credit and debit.
Add a description.
Add items if you wish.
Upload the logo.
Click save as Draft/Post/Cancel.

Done! You rule!

You can import your manual journals onto the system in CSV files, or export them in CSV or Excel.

Take action on the journals.

Click on the edit icon to edit journals.
Push the bin icon to delete journals.
Click refresh to see the applied changes.

History & Notes Activity

Smarty Accounting > Accountant > History and Notes activity

In order to have all the stored history and notes together, you can search in this section.

History and note activities can be all printed or exported in PDF, CSV, Excel files.
Define the time range.
Set the starting and finishing date.
Choose the item.
Select a user.
Click search and have all the results in the palm of your hand.

Recurring Journal

Navigate

Smarty Accounting > Recurring Journal.

Export the current journals in CSV or Excel files with a click on each button on the right, or delete not needed ones.
Click new recurring journal.
Set the repeating date range.
Define the recurring date, starting and end date.
Check if you want your recurring journal never be expired.
Check the type of recurring journal, check if you want it to be saved as a draft or you want it to be posted.
Add narration to keep a better perspective of all you have done so far.
Check the box if you want to see journals on a cash basis report.
Add accounts and description.
Double check the total!
Click save.

To add a new recurring journal, navigate
Click +New Recurring Journal.
Set the recurring period.
Set the starting and finishing date.
Check if you don’t want your journals to be expired.
Check the kind of journal you long; post or save it as a draft.
Add narration.
Add items and add details to your items.
Select an account.
Choose the type of VAT.
Insert debit and credit amount.
Click save to store all your data.

The job is done!

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